Prospective Employee Privacy Statement
Last Updated May 2024
The Purpose of this Privacy Statement is to set out how we lawfully process personal data relating to job applicants.
At Hippo we understand that your privacy and the security of your personal information is extremely important and are transparent about how we collect and use that data for the purposes of applicable data protection obligations.
This notice sets out what we do with your personal information, what we do to keep it secure, from where and how we collect it, as well as your rights in relation to the personal information we hold about you.
References to “we”, “us” and “our” in this policy are all references to “Hippo” and our subsidiaries.
Hippo is a “data Controller”. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice.
Hippo collects the following information about you, including:
The information supplied by you will be used for the following:
Processing data from job applicants allows Hippo to manage the recruitment process, assess and confirm an applicant’s suitability for employment and decide to whom to offer a job.
Hippo may also need to process data from applicants to respond to and defend against legal claims.
Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR, recruitment team, interviewers involved in the recruitment process, managers in the business area with the vacancy and IT staff if access to the data is necessary for the performance of their roles.
Hippo will not share your data with third parties, unless your application is successful, and we make you an offer of employment. Hippo will then share your data with former employers to obtain references for you.
Hippo takes security of all data very seriously. We have internal policies, controls and system restrictions in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and not accessed except by our employees in the proper performance of their duties.
If your application for employment is unsuccessful, the organisation will hold your data on file for 6 months after the end of the relevant recruitment process for consideration for future employment opportunities. At the end of that period your data will be deleted or destroyed.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in our Employee Privacy Statement.
As a data subject, you have a number of rights:
If you believe that we have not complied with your data rights, you can complain to the Information Commissioner:
Information Commissioner Office at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF (https://ico.org.uk).
If you would like to exercise one of your rights as set out in the “Your rights” or “Automated decision making and profiling” sections above, or you have a question or a complaint about this policy, or the way your personal information is processed, please contact us by one of the following means:
By Post: Compliance, Hippo Motor Group, Trident park, Trident way, Backburn, BB13NU
By Email: Compliance@hippomotorgroup.co.uk
By visiting: Hippo Help Desk – https://www.hippoleasing.co.uk/complaints-procedure
Please include your name, address, and/or email address when you contact us.
| Date | Section | Change |
| June 2019 | This notice was 1st published | |
| May 2024 | Policy updated | |
